All companies to be formed online now

Starting next week, all new corporations and limited liability firms will be created online, and paper documents will not be accepted, said the Ministerio de Economía, Industria y Comercio.

The ministry is involved in management of, a Web site where notaries go to present the request. The Web site is part of the government’s effort to speed up the process.

The electronic documents go to the Registro Nacional, which keep track of  sociedades anónimas and sociedades de de responsabilidad limitada. The first is like a corporation and the second is like an LLC.

The ministry announced that the change means good-bye to paper. The procedure has the blessing of the Colegio de Abogados and the Instituto Costarricense de Derecho Notarial. The Web site is part of the Gobierno Digital program.

The ministry notes that this process will save paper and travel time. In the past, the documents had to be presented in person at an office of the Registro.

The system uses a digital signature. That is a credit card-size plastic card that positively identifies the user. The card is inserted into a small device that is hooked up to a computer. The card is issued by the Sistema Nacional de Firma Digital.

Just about every notary has a digital signature card because a lot of other legal filings are being done online now.

Non-notaries, such as company representatives, also can consult parts of the site if they, too, have a digital signature card.

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